Are purchase prices set up in a quotation automatically retrieved during PO line entry based on quantity?

Are purchase prices set up in a quotation automatically retrieved during PO line entry based on quantity?

• A. True
• B. False
• C. Only for bulk orders
• D. Only if a discount is applied

Answer: (B)

The statement regarding purchase prices being automatically retrieved during purchase order (PO) line entry based on quantity is indeed false. In most systems, quotation prices need to be explicitly referenced when creating a purchase order. Even if a quotation exists with set prices, the data must usually be manually linked to the PO line or chosen from an active quotation. This ensures accuracy and allows users to verify details based on the particular context of the purchase being made. The automatic retrieval of prices typically depends on established contractual agreements, existing supplier agreements, or manual input of prices in the system, but not directly or automatically tied to a specific quantity from a quotation in the way the question suggests. This reflects a common practice in procurement processes where users have to advocate for accuracy and correctness in quoting and purchasing workflows.

The statement regarding purchase prices being automatically retrieved during purchase order (PO) line entry based on quantity is indeed false. In most systems, quotation prices need to be explicitly referenced when creating a purchase order. Even if a quotation exists with set prices, the data must usually be manually linked to the PO line or chosen from an active quotation. This ensures accuracy and allows users to verify details based on the particular context of the purchase being made.

The automatic retrieval of prices typically depends on established contractual agreements, existing supplier agreements, or manual input of prices in the system, but not directly or automatically tied to a specific quantity from a quotation in the way the question suggests. This reflects a common practice in procurement processes where users have to advocate for accuracy and correctness in quoting and purchasing workflows.